I've set up about 5 shops with some billing documents. That one day will be converted into software.
Page 1 - Project Scope (Engine Build, Chassis, Sheet Metal, Parts)
Page 2 - Hard Part Costs (I encourage the owner to do this)
- I know some shops like to buy parts because they can make a small profit but the time spent doing is hard to bill. Especially when the parts come in wrong and don't work.
Page 3 - Estimated Labor Costs
Page 4 - Project Creep
If you do this then you need to consider this.
ex. If you move the firewall back, then you need to consider what will be in the way under the dash. (I can give plenty more)
Then there is a weekly sheet that is mailed to the customer. It has an Invoice, Escrow (whats left ) & most important Weekly Hours & What work was performed. Every week the customer gets this document and he must have a minimum agreed upon dollar amount in the account for any work to be performed.
If the account goes below then the project is put on hold. If after two weeks the account hasn't been brought to the agreed upon value then Storage charges can be charged.
The Customer has the right to come get the car and bring it back when he has money to keep the project in motion. If a car is taking up space in a shop it's not earning money for the business owner and both parties get frustrated.
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